Administrative Services Assistant – Entry Level Office Administration
An Administrative Services Assistant keeps everyday operations humming—whether files live in the cloud or a cabinet. You’ll combine meticulous organization with quick problem-solving to ensure executives, managers, and teammates have what they need before they ask for it. Expect exposure to modern productivity suites, cross-functional projects, and continuous learning that readies you for senior administrative or operational roles.
What You’ll Do
- Manage calendars, coordinate meetings, and arrange virtual or on-site events with zero scheduling conflicts.
- Process incoming and outgoing correspondence—email, physical mail, and instant messages—within established service-level targets.
- Perform data entry, verification, and light analysis in spreadsheets and databases, maintaining 99.9 % accuracy.
- Maintain digital and physical filing systems, applying uniform naming conventions for effortless retrieval.
- Track and replenish office and remote-work supplies, negotiating cost-effective orders when needed.
- Draft clear memos, reports, and slide decks that translate complex input into polished business documentation.
- Answer inbound calls and route queries to the right stakeholder in under two minutes.
- Provide day-to-day logistical support to teams across finance, HR, marketing, and product.
- Contribute process-improvement ideas and assist with ad-hoc projects, audits, or research.
Must-Haves
- Bachelor’s degree in Business Administration, Communications, or related field.
- Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams) and Google Workspace.
- Typing speed of at least 50 wpm with high accuracy.
- Demonstrated time-management and multitasking capability in fast-paced settings.
- Strong written and verbal communication—clear, concise, audience-aware.
- Detail orientation and discretion when handling confidential information.
- Eligibility to work in the United States.
Nice-to-Haves
- Familiarity with project-management tools (Asana, Trello, or Jira).
- Exposure to basic data-visualization or reporting tools such as Power BI or Tableau.
- Experience supporting hybrid or fully remote teams across time zones.
- Knowledge of CRM or ERP platforms.
Career Growth
Join a culture that values curiosity and mentorship. Within 12-18 months, successful assistants often transition into Office Manager, Project Coordinator, or Junior Analyst tracks, supported by tuition reimbursement and internal certificates.
About the Team
You’ll step into a supportive administrative cohort that partners with engineering, design, and sales groups. The environment prizes initiative and recognizes process innovations—whether automating a repetitive task or revamping document workflows. Flexible schedules and optional remote days empower you to manage personal commitments while delivering professional excellence.
Ready to organize the future? Submit your application and showcase how your precision and people skills can elevate operational efficiency.