Entry-Level Administrative Services Coordinator

You will join a forward-thinking organization that values curiosity, accuracy, and service excellence. From day one, you will coordinate essential office services that sustain product teams, data analysts, and finance specialists. You will solve logistical puzzles, maintain meticulous records, and explore process automation opportunities—often from the comfort of a remote workspace.

Key Responsibilities  

- Orchestrate meeting calendars, video conferences, and executive briefings—anticipating conflicts before they arise.  

- Monitor supply inventories, negotiate with vendors, and process purchase orders to keep cost-per-unit within targets.  

- Receive, sort, and route incoming mail and electronic correspondence within strict SLAs.  

- Maintain digital and physical filing systems that comply with internal audit standards.  

- Reconcile basic departmental budgets, flag variances, and prepare month-end expense summaries.  

- Serve as the first point of contact for stakeholder inquiries, delivering concise, customer-centric answers.  

- Support onsite and virtual events—draft agendas, book venues, coordinate catering, and capture action items.  

- Partner with HR and IT to onboard new employees—issue credentials, arrange equipment, and schedule orientation sessions.  

- Identify workflow bottlenecks and propose automation scripts or low-code tools to streamline repetitive tasks.  

- Contribute to a culture of continuous improvement through weekly retrospectives and knowledge-sharing sessions.

Required Qualifications  

- Bachelor’s degree in Business, Information Systems, or related field.  

- 0–2 years of administrative coordination, office management, or equivalent internship experience.  

- Proficiency with Microsoft 365 (Excel formulas, PivotTables, PowerPoint storytelling, Outlook rules).  

- Familiarity with collaboration platforms such as Slack or Microsoft Teams.  

- Solid written and verbal communication; you translate complex requests into clear action items.  

- Proven ability to juggle multiple priorities without missing deadlines.  

- Analytical mindset; you spot trends in data and suggest evidence-based improvements.   

Preferred Extras  

- Exposure to basic budgeting or accounting software (QuickBooks, NetSuite).  

- Introductory knowledge of low-code automation tools (Power Automate, Zapier, Airtable).  

- Event logistics experience—virtual summits, hackathons, or lunch-and-learns.  

- Interest in Lean or Agile methodologies for operational efficiency.  

What You Gain  

- Hands-on experience in a dynamic, tech-savvy environment.  

- Mentorship from seasoned operations leaders.  

- A clear growth path toward Senior Administrative Coordinator, Project Coordinator, or Operations Analyst.