Junior Office Manager – Entry-Level Office Administration Job

A nationwide, mid-sized firm working across technology, finance, and healthcare solutions. The culture prizes continuous learning, transparent communication, and process excellence. You will report to an experienced Operations Lead who mentors early-career talent.

Key Objectives  

– Keep daily office operations humming with precise coordination.  

– Maintain a digital-first approach that boosts efficiency and cuts costs.  

– Serve as the friendly bridge between executives, teams, and external partners.  

– Document repeatable processes so the organization scales smoothly.

Core Responsibilities  

– Orchestrate calendars, book meetings, and arrange virtual conference rooms.  

– Track, order, and audit office supplies—both physical and digital licenses.  

– Prepare clear agendas and minutes; distribute follow-ups within 24 hours.  

– Monitor shared inboxes, route inquiries, and resolve minor issues autonomously.  

– Maintain confidential records in cloud repositories with strict version control.  

– Coordinate on-site events or remote webinars, handling logistics end-to-end.  

– Analyze workflows, then recommend software or procedural upgrades.  

– Partner with HR, Finance, and IT on onboarding new hires.  

– Escalate critical bottlenecks early, ensuring seamless business continuity.  

– Champion a culture of inclusion, accuracy, and responsive communication.

Required Qualifications  

– Bachelor’s degree in Business, Communications, Information Systems, or related field.  

– 0-2 years’ experience in office management, project coordination, or customer support.  

– Fluent English; polished written and verbal style.  

– Command of Google Workspace or Microsoft 365, plus Slack or MS Teams.  

– Ability to juggle multiple priorities, meet tight deadlines, and self-organize.  

– Keen attention to detail—no typo too small, no file misplaced.  

– Analytical mindset; comfortable creating pivot tables or simple automations.  

– Adaptability to remote collaboration tools and time-zone flexibility.  

– Empathetic problem-solver who listens first and acts swiftly.  

– Authorization to work in the United States.

Preferred Extras  

– Familiarity with Notion, Airtable, or similar knowledge-base platforms.  

– Exposure to budgeting or basic bookkeeping.  

– Experience supporting distributed teams across several states.  

– Participation in college leadership, volunteer coordination, or similar roles that prove ownership.

Why This Role Stands Out  

You will gain first-hand insight into operations, HR, and project management while building a robust professional network. The company funds certifications, encourages rotational projects, and promotes from within. Expect steady growth paths into Operations Analyst, Project Coordinator, or Executive Assistant within 12-24 months.

Application Process  

Submit a résumé and a concise cover letter showcasing one example where you improved a process or solved an operational puzzle. Selected candidates complete a brief situational judgment assessment and a panel interview via video.