Junior Operations Administrator – Office & Data Support

About Us

We’re a mid-sized, fast-growing American company delivering technology-enabled solutions across finance, healthcare, and retail sectors. Our culture prizes curiosity, accountability, and smart automation. You’ll join a tight-knit operations team that celebrates small wins, experiments boldly, and supports each member’s professional ascent.

What You’ll Do

- Maintain and audit digital records across SharePoint, Google Drive, and cloud CRMs.  

- Input, validate, and reconcile data in Excel, Sheets, and ERP modules—accuracy above 99 %.  

- Build and revise weekly schedules; coordinate meetings through Outlook and Zoom.  

- Track purchase orders, shipments, and inventory status, escalating bottlenecks promptly.  

- Draft concise memos, status reports, and process docs that keep teams aligned.  

- Support onboarding of new hires—system account creation, badge requests, equipment logs.  

- Partner with Finance to match invoices against contracts, flagging discrepancies.  

- Identify incremental process improvements; document SOPs and present findings to leadership.  

Skills & Experience

- Bachelor’s degree in Business, Information Systems, or related discipline.  

- 0-2 years in an administrative, operations, or analyst role (internships count).  

- Proficiency with Microsoft Office 365, especially Excel formulas, pivot tables, and conditional formatting.  

- Familiarity with Google Workspace, Slack, Asana or Monday.com project boards.  

- Comfortable extracting insights from large data sets; basic SQL or Tableau exposure a plus.  

- Impeccable written and verbal communication—clear, concise, audience-aware.  

- Proven multitasker who meets tight deadlines without sacrificing accuracy.  

- Growth mindset: you seek feedback, learn fast, and adapt to shifting priorities.  

Why This Role Accelerates You

- Hands-on access to modern SaaS: Airtable, Notion, Power BI, SAP S/4HANA.  

- Mentorship from seasoned operations managers who champion early-career talent.  

- Hybrid flexibility—work remotely up to three days weekly, equipment shipped to you.  

- Internal training budget for certifications in Lean Six Sigma, Excel Expert, or data visualization.  

- Visible impact: your dashboards inform daily executive decisions.